Overview
The Basic Office Scan Pack is a simple yet effective solution for scanning & retrieving documents. The Basic Office Scan Pack provides a basic, standardized solution for offices and departments to be able to properly name their scanned files directly at the Xerox WorkCentre. Why should we name our files? see more>>
Without the Basic Office Scan Pack, most departments & companies in just a few years will have hundreds, if not thousands of scanned PDF files that are named "scanxxxx.pdf"(the default file name assigned by most Xerox MFPs). These unidentified PDF files generate a lot of wasted space on the server and the information contained within the PDF files may never be able to be retrieved again especially if they are stored in PDF image format.
The Basic Office Scan Pack enables users to enter key document metadata such as a document filename, date or perhaps an invoice number, vendor name, etc. These key meta-data fields are usable to increase your retrieval efficiency even if files are not Text Searchable PDFs. Since the Basic Scan Pack is Workgroup Centric, all authorized users of the Xerox MFP can have access to these features. In addition, all Scan Packs now come with Enterprise Super Search Starter Packs to help retrieve documents quickly. Your productivity and efficiency will increase significantly. Less effort and less time wasted equals more availability for you to do your job.  Users can easily name scanned files directly at the MFP
Provides Simplified Method for File Naming using Document Management Fields !
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1. Select your Template.
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2. Naming scanned files using document management fields on your Xerox WorkCentre.
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3. Virtual Keyboard allows easy entry of meta-data.
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4. Results- Organized, titled files, making it easy to retrieve.
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Prompts & assists users to ENTER correct values for File Names Supports up to 6 Document Management Fields per template Name files by Document Type- Invoices, Sales Orders, Contracts, etc.! Can Route documents to multiple static locations on the network simultaneously Workgroup Centric- Everyone can use it! Runs as a Windows Service on a Server or PC Includes Enterprise Super Search (ESS) Starter Pack Instantly Retrieve files with Enterprise Super Search including: - Scanned PDF files
- Microsoft Office documents
- Corel Office documents
- Open Office documents
- Emails and Attachments
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