|
"I love it because it is information immediately at my fingertips without any additional effort to organize, file, store, or whatever."
(Maria C., Attorney)
"We are very pleased with Enterprise Super Search! It is one of the most useful items on my toolbar. I use it throughout the day, everyday. Super Search has saved me countless hours locating documents on our network."
(Judy C., Law firm Office Administrator)
Scanning & Document Mgmt. can help businesses achieve 4 of the Top 10 Business Priorities
1. Business process improvement
2. Reducing enterprise costs
3. Increasing the use of information & analytics
4. Improving enterprise workforce effectiveness
5. Attracting and retaining new customers
6. Managing change initiatives
7. Creating new products or services (innovation)
8. Targeting customers and markets more effectively
9. Consolidating business operations
10. Expanding current customer relationships
Source: Gartner EXP (January 2010) from Information Management Online article posted January 20, 2010
Click here for article by Mel Duvall
|
6521807
Standard Office Scan Pack
Overview
The Standard Office Scan Pack is a simple yet effective solution for scanning & retrieving documents. The Standard Office Scan Pack provides a standardized solution for offices and departments to be able to properly name their scanned files directly at the Xerox WorkCentre. Why should we name our files? see more>>
Without the Standard Office Scan Pack, most departments & companies in just a few years will have hundreds, if not thousands of scanned PDF files that are named "scanxxxx.pdf"(the default file name assigned by most Xerox MFPs). These unidentified PDF files generate a lot of wasted space on the server and the information contained within the PDF files may never be able to be retrieved again especially if they are stored in PDF image format.
The Standard Office Scan Pack enables users to enter key document metadata such as a document file name, date or perhaps an invoice number, vendor name, etc. These key meta-data fields are usable to increase your retrieval efficiency even if files are not Text Searchable PDFs. Since the Standard Office Scan Pack is Workgroup Centric, all authorized users of the Xerox MFP can have access to these features. Plus, The Standard Office Scan Pack provides a robust Network OCR, that converts scanned documents to Text-Searchable PDFs . This provides excellent search-ability and retrieval for text based documents such as invoices, sales orders, & legal documents. In addition, the embedded OCR engine can convert scanned images to Microsoft Word & Excel formats saving a lot of time and effort when creating, processing and repurposing various documents. What is OCR? see more>>
Optical Character Recognition, usually abbreviated to OCR, is the electronic translation or recognition of printed text from scanned documents.
Once the text from the scanned document has been "OCR'd" or recognized it can be formatted & converted to editable formats such as Microsoft Word or Excel.
In addition, Text-Searchable PDFs can be created from OCR'd scanned documents. This type of PDF looks like the original document, however it has a layer of the recognized text behind the image. Thus, Text-Searchable PDFs created from OCR can provide excellent search & retrieval capabilities for scanned paper documents.
Creating text-based documents from scanned documents can then be used for other processes including language translation (such as converting documents from English to Spanish), text-to-speech recognition (programs that can read documents to you), and text mining. OCR is a field of research in pattern recognition, artificial intelligence and computer vision.
"Intelligent" OCR has a high degree of recognition accuracy and support for most document fonts. "Intelligent" OCR is also capable of reproducing formatted output that closely approximates the original scanned page including images, columns and other non-textual components.
OCR Example
 (scanned image)
The Proposed Guidelines (OCR'd Text)
In addition, all Scan Packs now come with Enterprise Super Search Starter Packs to help retrieve documents quickly. Your productivity and efficiency will increase significantly. Less effort and less time wasted equals more availability for you to do your job.  Users can easily name scanned files directly at the MFP
Provides Simplified Method for File Naming using Document Management Fields !
|
|
|
|
|
1. Select your Template.
|
2. Naming scanned files using document management fields on your Xerox WorkCentre.
|
|
|
|
3. Virtual Keyboard allows easy entry of meta-data.
|
4. Results- Organized, titled files, making it easy to retrieve.
|
Prompts & assists users to ENTER correct values for File Names Supports up to 6 Document Management Fields per template Name files by Document Type- Invoices, Sales Orders, Contracts, etc.! Can Route documents to multiple static locations on the network simultaneously Integrated, Robust Network OCR Scan Directly to Searchable PDF, Microsoft Word & Excel formats! Workgroup Centric- Everyone can use it! Runs as a Windows Service on a Server or PC Includes Enterprise Super Search (ESS) Starter Pack Instantly Retrieve files with Enterprise Super Search including: - Scanned PDF files
- Microsoft Office documents
- Corel Office documents
- Open Office documents
- Emails and Attachments
| | 
Scan to Microsoft Word in one easy step. With other competing solutions, scanning to Word can be a multi-step process with less than desirable results.
|
The page Capture & Input Sources does not exist.
|
Powerful Network OCR is included with the Standard Office Scan Pack. Users can scan directly from their Xerox MFP to Text-Searchable PDF, Microsoft Word & Excel formats. No desktop OCR software is needed to install on the user's desktop for document conversion! The OCR software is installed directly on the server. Network OCR makes it much faster to install, easier to use & support.
How much cleanup & retyping do you want to do? With the Xerox MFP & Standard Scan Pack users can scan directly to Microsoft Word in one easy step. With other competing solutions, scanning to Word can be a multi-step process with less than desirable results.
Below is an overview of all the different OCR formats available. |
|
|
Scan directly to Text Searchable PDF Files
Text-Searchable PDF files are a must have for archiving text-based documents such as invoices, sales orders, & legal documents. With Text-Seachable PDFs and Enterprise Super Search or other document management systems, finding documents is a breeze. Text-Searchable PDFs enable you to search & retrieve scanned documents by the actual content in the document. PDF security is also possible. For archiving purposes, documents can be converted into PDF/A format, which is the standard archiving format.
Benefits of Text-Searchable PDFs
|
|
|
Scan directly to Microsoft Word or WordPerfect Compatible Files
Save your scanned documents as Microsoft Word or Corel WordPerfect files. This output option can be used for documents that may need editing after scanning. |
|
|
Scan directly to Microsoft Excel Files
Store your documents as editable Microsoft Office Excel documents. |
|
Scan Processes such as Bates Stamping, Bar Code Reading, & Zone OCR are not included with the Standard Office Scan Pack. For Scan Process capabilities see:
Standard Office Scan Pack testing |
The page Routing & Storage Destinations does not exist.
|
