Enterprise level print auditing, print accounting, cost control, cost recovery, security & reporting for all print and copy output We provide highly scalable network-based print and copy management solutions with a wide range of cost control and cost recovery options. Our solutions help you save time, and money. Have total control over monitoring, auditing, accounting, cost control, cost recovery and reporting for all your document output ~ controlling Who prints What, Where, When and How much. |
Key Features
Track and log how printers and copiers are being used and by whom
Accounting by user, department, client code or device
Quota management for education, so a given credit can be allocated to students
ePayment so students can reload their CR account online
Rules based printing so print behavior can be managed (who can do what on which device)
Reporting and history can be saved as HTML, CSV, or formatted text and can be directly launched into Excel or web browsers, and can be sent by email
Client and projectbilling, with support for client and sub-code (2 level billing)
Scalability making it possible to use CR Software in small offices or businesses with multiple locations
Integration with 3rd party databases such as ERP systems and support for current IT infrastructure
Waste and Misuse
All organisations suffer from waste - here are just a few examples that CR Software will address: - Stop duplicate printing - repeated clicking on the print icon.
- Printing off the internet producing badly formatted pages.
- Printing all pages of a document when only one page is required.
- Populating Excel spreadsheet cells with values that generate enormous page counts.
- Printing to the wrong or least cost-effective printer.
CR Software Functionality
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CR Software Functionality
ACCOUNTING - who printed what, when, where and how much?
All users’ print activity is recorded showing the date/time, user, cost-centre, document, workstation, printer, paper size, page count, byte size, colour /mono/duplex characteristics and cost of the job. The core accounting process captures all network print activity – add-on components enable local printers and photocopiers to be monitored too.
CONTROL – costs, rules, quotas, messaging and charge-back
Costs can be set per device, per paper size with differential costs for duplex and colour. Rules can be configured to restrict what users can print. Print "credit" can be assigned to users by using quotas/limits based on value. Balance checking allows users to check their own account balances. A Popup prompt enables users to allocate print costs to a cost-centre, department or client-code if required.
REPORTING - analysis by user, cost-centre and device
From the central log of transactions, reports can be produced to provide analysis across any scale of enterprise providing analysis by user, cost-centre and device allowing you to measure the total volume of printing & photocopying across your network, determine which users, groups and/or departments are printing the most, and identify which printers are being under or over utilised.
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